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  1. #1
    Join Date
    Apr 2003
    Location
    Near a marina, sailing club and pub
    Posts
    11,770

    Default Meal arrangements - finding a better way

    Great sail back, managed to overtake a larger Swedish made boat, but were then overtaken ourselves by a French Benny thingy - life is so unfair !

    On a more serious note, I was more than a little disappointed with the meal on Saturday, both in location and quality/price of what was served up. Particularly as I had to pay double myself!

    Having made many phone calls, some double-international on Saturday, and then spent 2 hours finding the place during the day - wearing out a pair of deck shoes in the process - it was not what I had anticipated.

    We copied last year's method of rounding up some people and then finding a place to eat. It works OK for a smallish number, not so for a larger one. Once the date was agreed, we were still at the mercy of the weather. Then having estimated the number of attendees, and even counting them up in Cherbourg on Saturday lunchtime, 19 people mysteriously failed to appear in the evening (17 actually, because I spoke with one couple earlier in the evening). Fortunately the hotel took payment just from those who had a meal.

    A good time seemed to be had by the vast majority of attendees - and there are no casualties reported to date.

    SO LET'S DRAW A LINE UNDER ALL OF THAT.

    If there is to be a similar event next year, I would recommend the following approach if possible.

    1. Find a suitable venue close to the marina who can take a large number, and serve a reasonable value meal - the Yacht Club seems to be the best option.

    2. Find out their availability for a weekend in September preferably with neap tides and make a provisional booking several months in advance.

    3. Tell Scuttlebutters which date has been booked so they can plan around it. If you can't make it, bad luck!

    4. Closer to the time, eg a month in advance, set up the special forum to enable skippers and crews to get together, work out mutual passage plans, argue over the weather forecast, take the piss out of Jimi etc.

    5. During 4. compile a more accurate estimate of the number, and finalise arrangements with the venue (who are accustomed to dealing with groups of British sailors dependant on the weather).

    6. During Friday and Saturday in Cherbourg, collect cash payments from all those who wish to attend the evening meal, and provide final numbers to the venue.

    7. Attend event - with all monies paid, great meal, short walk back, all punters happy, fantastic weather for the trip back, and pigs flying across the Grand Rade.

    Easy, eh?

    We will always be at the mercy of the weather, and most venues are used to that. It will be more manageable if the other variablies are minimised, by setting the date up front and then collecting payment upon arrival in Cherbourg.

    All constructive comments and feedback welcome.

    <hr width=100% size=1>Sex is like sailing - its not the size of the boat, but the motion of the ocean which matters.
    was BIGNICK, SkyTalk, MoodyNick in the past.

  2. #2
    Join Date
    May 2001
    Location
    By the Sea
    Posts
    3,272

    Default Re: Meal arrangements - finding a better way

    Nick thanks for that -- not quite enough wind for us that early on - I could tell by your tone on the radio that you were pleased with yourself.. b*stard!!!!

    A MASSIVE THANKS for sorting out the meal venue etc.. I didn't hear any moans so bloody well done mate.

    Ian

    <hr width=100% size=1>
    Sod it, I've forgotten how to ride me bike

  3. #3
    Join Date
    Dec 2001
    Location
    St Neots
    Posts
    27,960

    Default Re: Meal arrangements - finding a better way

    seconded .. whatever happens it wo'nt be perfect but I think you did an amazing job with the cards you had to play.

    <hr width=100% size=1>
    Brexit: ‘taking back’ what we had never lost, in order to lose everything we had...

  4. #4
    Join Date
    May 2001
    Posts
    1,891

    Default Re: Meal arrangements - finding a better way

    Nick
    Given the amount of variables and the large number, you couldn't have done better. Many thanks for your considerable efforts.

    The yacht club is the way to go and those who ate there on Friday will know it's good. A date (Neaps) in late September and go for it. Those who pre-pay get a seat and eat!
    Cheers Rob

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  5. #5
    Join Date
    Jan 2002
    Location
    Hampshire (West)
    Posts
    599

    Default Re: Meal arrangements - finding a better way

    Nick,
    Don't feel despondent, I think we all enjoyed ourselves in our own varied ways ... You and the other organisers did a great job for the rest of us..

    1) Yes Iagree the yacht club would be great..

    2) Yes but I'm not at all worried about neap or spring tides in fact the only mal de mer was on the outward rolly dead run on Thursday evening (wind across tide)..

    3) Yes make a firm date ASAP or in good time..

    Point 4 and 5 Ok by me

    6 I suggest that, so you guys don't get stressed out, it's arranged that all persons going to the meal are responsible for paying and confirming their places on the Saturday before a given time, direct with the YC mob who will obviously know what we are upto. Maybe the YC could be given a list of proposed attendees.
    To make it easier for the YC a few set menues could be offered then we could still all nosh at the same time?

    7 Sounds great

    and I'll be there what ever you fix.
    Cheers Bob E..


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  6. #6
    Join Date
    Jan 2004
    Location
    Jolly Harbour Antigua, running my Charter business, Miramar Sailing Ltd
    Posts
    114

    Default Re: Meal arrangements - finding a better way

    Nick
    First of all, a BIG thank you to a BIG guy from all on Talulah, for the effort you put in. We agree with much of your post event analysis (although we still thoroughly enjoyed ourselves) but that does not detract in any way from what you achieved. Very difficult job done very well in our opinion.

    Because we were in the RORC race we attended the prize giving at the Yacht Club which was finished off with a buffet for all competitors. It was excellent and far superior to the Quality Hotel.
    There were about the same number of boats and bodies involved in the RORC (possibly more) and there was pressure on the bar staff. This was probably due to the fact that everyone descended at the same time and it took a while for the instant overload to be dealt with.
    In my opinion the Yacht Club is the ideal venue, they have a large room in addition to the bar area and the proximity to the boats is an obvious "must have". We could make contact with the guy who laid on the buffet, as I am sure he could do a similar spread for us. I can find out his name later if this becomes a preferred option.
    Agree with all your other points and we are already looking forward to next year.
    Thanks again


    <hr width=100% size=1>
    "To sail is to navigate a life" (Richard Bode-First you have to row a little boat.)

  7. #7
    Join Date
    May 2001
    Location
    'ang on a mo, I'll just take some bearings
    Posts
    27,581

    Default Yacht club

    I did, pre-event, talk to the yacht club bar/resto (L'Equipage) and they would have been happy to have helped except for the Rorkers. Seems they're used to this sort of bash.

    <hr width=100% size=1><A target="_blank" HREF=http://www.writeforweb.com/twister1>Let's Twist Again</A>
    Next time, it'll all be different.

  8. #8
    Join Date
    Apr 2003
    Location
    Near a marina, sailing club and pub
    Posts
    11,770

    Default Re: Meal arrangements - finding a better way

    Thanks for all the comments so far. I should have pointed out that we did actually try to book the Yacht Club, but were turned away because of the RORCers.

    Is that an annual event Brian, on the same weekend each year? Clearly we would need to avoid it, in order to book the Club.

    <hr width=100% size=1>Sex is like sailing - its not the size of the boat, but the motion of the ocean which matters.
    was BIGNICK, SkyTalk, MoodyNick in the past.

  9. #9
    Join Date
    Dec 2001
    Location
    St Neots
    Posts
    27,960

    Default Re: Meal arrangements - finding a better way

    Another thing .. one of the attractions of this weekend to me is its slightly shambolic fluid nature, if it became too organised I'd probably be less likely to attend IMHO i think we should keep the format similar and if that means no meals or speeches then that's tough, but OK with me.

    <hr width=100% size=1>
    Brexit: ‘taking back’ what we had never lost, in order to lose everything we had...

  10. #10
    Join Date
    Apr 2003
    Location
    Near a marina, sailing club and pub
    Posts
    11,770

    Default Re: Yacht club

    Looks like there is an echo around here!

    <hr width=100% size=1>Sex is like sailing - its not the size of the boat, but the motion of the ocean which matters.
    was BIGNICK, SkyTalk, MoodyNick in the past.

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